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Upper Clutha A&P Society

Upper Clutha A&P Society and Wānaka A&P Show Health & Safety Code of Conduct

1. General

  • Wearing of PPE relevant to the task is compulsory for all personnel and for tasks requiring it to be worn.
  • No vehicle movement is permitted on site between 8am-5.30pm.
  • Follow and obey all rules, signs and instructions for the showground site. If in doubt, ask!
  • Speed limit is set at a maximum of 15 km around the showground’s site at any time.
  • Always wear adequate cover, including sunscreen, hat and clothing when working in the sun. Sunblock is kept at the Show office.
  • No firearms are allowed on this show work site.
  • Workplace bullying and harassment will not be tolerated.
  • All showground signs must be adhered to by the showground committee, trade exhibitors and the general public. Any non-compliance must be reported to the secretary/co-ordinator at the show office.
  • Being under the influence of alcohol or drugs when working is STRICTLY FORBIDDEN.
  • Dismantling or tampering with the perimeter security fencing is strictly prohibited and will result in future exhibitor applications being refused.

 

2. Hazards

  • Remember: Think Good Risk Management: Eliminate, Isolate and Minimise. Always look out for hazards and remember to remove them, guard against them, and warn others about them.
  • Report immediately to the showground’s office any condition or practice you think might cause damage to equipment or injuries to anyone.
  • Maintain safe work practices and keep yourself and others safe at all times.
  • Ensure the showground’s site is kept tidy and free from unnecessary obstructions.
  • All sharp peg/ pole ends are to be covered, and ropes are to be clearly marked if in a high pedestrian area.

 

3. Fire & Fuels

  • No naked flames, smoke, or ignition source around flammable substances exist.
  • Always close petrol cans after use and secure them in a locked shed.
  • No burning rubbish or debris on site.

 

4. Manual Handling - Heavy Loads & Lifting

  • Always get help for heavy loads.

 

5. Vehicles & Machinery

Continually assess the risk: Is the suitable machine, vehicle or tool used for the task?

  • General
    • ​​​​Children under the age of 16 years must not operate any machinery and must be at safe distances while machinery is in use. If necessary, use a spotter to ensure a safe work area.
    • No guards or safety devices will be removed, tampered with or modified.
    • All machinery should be used per manufacturers’ specifications and advice and only for the purpose it was designed for.
    • Appropriate footwear, clothing and safety equipment must be worn while operating machinery, long hair should be tied back, and minimal jewellery worn.
    • Safety checks all machinery before use and ensures the work area is clear of dangerous materials and/or obstructions. Any defects in machinery should be reported to management before use.
    • Personnel may not adjust or maintain any machinery without prior approval of the management or equipment provider.
    • Do not attempt to use any machinery you are unfamiliar with without training and supervision from the management or someone they appointed. Only delegated operators operate machinery. Appropriate licences are required.
    • Always keep a safe distance away from any other person operating machinery.
    • All tractors and machinery will be mounted and dis-mounted correctly, and at no time is any personnel to climb/jump off any moving vehicle.
    • At any time when equipment or machinery becomes jammed, the operator/driver will not under any circumstances attempt to clear the obstruction without first turning the machine off completely and ensuring all moving parts have stopped moving.
    • Before use, all tractors and quad bikes will have a prestart check conducted by the owner of that machine.
    • All vehicles shall be checked thoroughly. Identify and report any faults to management on vehicle maintenance sheets immediately.
  • Tractors & Forklifts
    • Restrict unauthorised access to the tractor. Always remove keys when the machine is not in use.
    • Passengers must never be carried on or in tractors and implements.
    • Extra care must be taken while operating a tractor with a front-end loader and/or implements attached. All hydraulics are to be lowered when stationary at all times.
    • No one under the age of 16 may drive a tractor.
    • Visitors/ public must never operate a tractor.
  • Quadbikes & Motorbikes
    • Quad bike helmets are to be worn at all times. Chinstrap to be done up.
    • Ensure all riders are trained/experienced enough to do the job.
    • Recognise dangerous areas by establishing ‘no-go’ zones.
    • Don’t carry passengers at any time.
    • Quad bikes are not to be in the Showgrounds between 8.00 – 5.30pm except by the express.
    • Keep within the manufacturers towing or carrying limits.
  • Chainsaws
    • Whenever certified personnel operate a chainsaw, recommended PPE gear must be worn at all times.
    • At the time of operation, staff must be trained in chainsaw use and be able to produce certification to verify.

 

6. Emergencies

  • The emergency procedure is displayed in the Show office and on all notice boards. Read and understand the emergency procedures, location of the fire extinguishers, first aid kits and their use.
  • Volunteers to identify the first aid tents/vehicles and where the fire brigade is located. Report any emergencies immediately to the show office. If in doubt, ask.

 

7. Accidents or Incidents

  • Whenever you or the equipment you operate is involved in an accident or incident, regardless of how minor, report and record it on the day of occurrence in the Health and Safety Manual and inform the Show office.
  • Get first aid promptly if needed.
  • Participate in rehabilitation for work-related injuries/illnesses.

 

8. Children

  • Children must not operate any machinery and be at a safe distance while machinery is in use.
  • If workers/volunteers must have children with them, these children must be under the constant supervision of an adult at all times.

 

Summary

  • The Code of Conduct has been compiled by the Management and Governance of this show committee to comply with the current Health and Safety legislation requirements and the Royal Agricultural Society Health and Safety Programme 2012.
  • Our Upper Clutha Society Show Committee will actively promote the Code of Conduct to ensure the working environment in this business is reasonably practicable and free from hazards.
  • All Trade Exhibitors and any volunteers at this show must read the Code of Conduct and be made fully aware of its importance.
  • All Trade Exhibitors must confirm that they have read and understand the Code of Conduct on arrival; this record will be retained with all Health and Safety records at the show office.
  • The Code of Conduct is to be reviewed at least annually or as required prior to the start of any new show season or at the review following the show.
  • Disregarding or intentionally breaking any rules outlined in the Code of Conduct will be considered serious misconduct. It may result in disciplinary action or the offender being removed from the Show Team.